Student’s Corner

General Rules

Once students are admitted to an educational institution, they are bound by the code of conduct laid down by the educational institutions through the prospectus or college calendar, and it is implicit that they should observe the code of conduct necessary for proper administration and management of the instituiton.  (Wa No. 535 of 2003, dt 26 May 2003, High Court of Kerala)

  1. The Principal is the ultimate disciplinary authority in the college and rules and regulations of the college are binding and final on all the admitted students and hence should be properly understood and obeyed by one
    and all.
  2. It is the responsibility of the students to get informed of all the rules and notifications of the college from time to time. Ignorance of these rules is not condoned.
  3. Students must observe strict discipline in the campus and are expected to maintain the noble traditions of the college in discipline and to respect the staff as well as the visitors.
  4. Students are directed to put on their Identity Cards while they are on the campus and must be produced whenever demanded by the Principal, HOD’s and faculty members.
  5. Students should be punctual in attending classes and other co-curricular and extra-curricular activities.
  6. Students have to occupy their seats by the second bell at the commencement of morning and afternoon sessions. Late coming will not be entertained and shall be deemed as absence.
  7. Staff and Students are directed to stand in reverential silence during the rendering of the daily Morning Prayer.
  8. Students whose classes are free are not allowed to loiter on the Verandas or crowd on the premises. They may remain in the classrooms to do assignments or spend the time at the library.
  9. Students should not create blockade or any other sorts of nuisances that shall make handling of classes or other legitimate activities in the campus difficult.
  10. Students are directed to co-operate in keeping the college building and the campus neat and tidy. They should dispose waste materials in the dust bin. Writing or making marks on the walls or furniture is strictly prohibited.
  11. Fine shall be imposed on and legal actions be initiated against those who destroy or cause to destroy the properties of the college under the existing laws including the Prevention of Damages to Public Property
    Act 1984.
  12. Prior permission of the Principal is necessary for:
    • organising or attending special meetings, entertainments or social functions in the College or in the hostel or on its premises.
    • using loud speakers, megaphones etc., in the College or on its premises.
    • inviting persons who are not members of the teaching staff of the College for any function in the College or in the hostels.
    • collection of subscription of any kind from the students or staff.
    • putting up any notice board in the College or elsewhere on its premises.
    • placing any paper, book or periodical in the Reading Room of the College or circulating these in the College in any manner.
  13. Notices signed or countersigned by the Principal and published on the College notice board shall be ranked as mandatory instructions and shall be observed without fail.
  14. The use, bringing, sale, sharing or propagation of intoxicants in the campus shall fall under the ambit of grave crime and will invite criminal cases in addition to removal from roll and cancellation of candidature forever.
  15. Any student suspended from the College shall not come to the College premises during the period of suspension.
  16. No student of the college should resort to verbal or physical assault or use threatening language or action against other students, teaching or non-teaching staff of the college or visitors to the college. Disciplinary and strict legal actions will be taken against those who resort to such acts of violence.
  17. Students are forbidden from engaging in any activity which would interfere the smooth functioning of the College.
  18. Political activities and the functioning of students’ organization are strictly banned in the campus.
  19. Unofficial meetings, strikes, demonstrations, agitations, and fund collection are strictly prohibited. Students those who violate the above rules are liable to be dismissed from the college summarily.
  20. According to the Government, University orders and the order from the High Court of Kerala (WP(C) 23377/09), the use of mobile phone by the students in this college and college campus is strictly prohibited.
  21. Megaphone, loudspeakers etc. shall not be used and posters, boards should not be put up in the campus without the express permission of the principal.
  22. Ragging falls under the purview of violence and breach of human rights, and culprits in this regard shall face legal and disciplinary actions without fail. Each student and every parent has to submit an online undertaking every academic year at www.antiragging.in and www.amanmovement.org.
  23. Students should park their vehicles only in the allotted parking area.

Dress Code

  1. Students are expected to dress modestly.
  2. Men students are expected to wear only decent pants and shirt.
  3. The dress of women students is restricted to Sari, Churidars or three piece Salwar Kameez. Leggings, churidar and jeans are permitted only with a top without side slit. T- Shirts, low waist pants, faded jeans or patch –worked jeans, worn-out jeans, Tights, minis, flimsy clothes, short tops, sleeveless and deep necklines and any other apparels amounting to exhibitionism and obscenity will not be allowed.
  4. Students who do not adhere to the dress code will be seriously dealt with, including removal from the rolls.

Attendance and Leave of Absence

  1. Attendance will be taken at the beginning of each period.
  2. For the purpose of attendance, all working days, irrespective of the number of the actual working hours, shall be considered as full working days.
  3. Absence even for a period shall be treated as absence, for half day.
  4. Application for leave for one day or more should normally be given in advance, in writing to the HOD or the teacher-in-Charge of the class specifying the period for which leave is applied.
  5. Application from students who are residents in the hostels should be countersigned by their wardens. Applications from others should be countersigned by their guardians.
  6. Any student absent for 10 consecutive working days shall be removed from roll without any notice, unless the student is able to substantiate the reason for his absence before the stipulated time frame.
  7. Every student has to earn 75 percent of the attendance prescribed by the College for each year. Students taking science courses have to earn a separate minimum attendance in practical classes also. Those who do not earn the required attendance will not be allowed to sit for the university examinations, under any circumstances.
  8. Students are responsible to see that they have earned the necessary attendance for the month, going through the displayed notice.
  9. Application for leave on medical grounds should be accompanied by a certificate from a registered medical practitioner.
  10. Application for leave should be submitted in the prescribed application form as given at the end of the calendar or the form available at the office.

Students Code of Conduct Rules

The students are hereby informed that the college has implemented the Mahatma Gandhi University Students Code of Conduct Rules and as per the directions of the Honourable Supreme Court in University of Kerala v. Councils, Principals, Colleges, Kerala & Ors (Appeal (Civil) No. 24295/2004) and as per the directions of the Honourable High Court of Kerala in Kerala Students Union v. Sojan Francis (2003(2) KLT 582) and S.N.M. College v. S.I. of Police (2007 (1) KLT 282. As
such, all political activity inside the campus is prohibited. Concerned provisions of the ‘Mahatma Gandhi University
Student’s Code of Conduct Rules’ are given below:

Mahatma Gandhi University Students Code of Conduct Rules

Title : These rules shall be known as Mahatma Gandhi University Students Code of Conduct Rules – 2005. It shall come into force with immediate effect.
Object : These rules are framed with a view to maintaining and enforcing good conduct inside the class rooms and campus in the affiliated Colleges.
Application : These rules shall be applicable to all the affiliated colleges under the University,University Departments of Teaching and Research and Self Financing Schools of the University.
Definitions:
(1) College : Means a college as defined in Section 2(2) and section 2(7) of the MahatmaGandhi University Act 1985.
(2) Vice Chancellor : Means the Vice Chancellor of the Mahatma Gandhi University .
(3) Students Grievance Redressal Committee : Students Grievance Redressal Committee constituted as per Rule 8 of these Rules.
(4) Student: Means a part-time or full time student as defined in Section 2(26) of Mahatma Gandhi University Act.
(5) Principal : Means Head of the College as defined in Section 2(16) of the Mahatma Gandhi University Act 1985.
(6) Political activity : Political activity means any act, activity or conduct by any student in a college by which political ideologies of any political parties recognized by the Election Commission are preached, professed, imparted or disseminated by speeches, visible representation or other means of communication whatsoever. In case of definitions not mentioned above, the definitions in the University Act and Statutes shall prevail.

Prohibition on Political Activity inside the campus

(a) No student of a college shall get himself/herself involved in any political activity by himself or alibi; the said activity to be carried on by fellow students inside the campus in any manner whatsoever. Any such activity is hereby banned inside the campus.
(b) Taking part in any political activity by organizing students or to cause gatherings inside the college campus for the purpose of doing any activities as defined in Rule 4(6) shall constitute serious indiscipline. Every member of such a gathering shall be individually liable and responsible for gross indiscipline in this regard and the Principal shall have the power to take disciplinary action against students who indulge in the aforesaid activities.
(c) It shall constitute gross indiscipline to call for and appeal to strike based on policies and ideologies that may be preached by the political parties or their sister organizations or students wings. The participants in the strike as aforesaid shall be dealt with by the disciplinary authority and they shall be imposed appropriate punishment as provided in these rules.
(d) No student of the college shall stage or indulge in any activity like Dharna, Gherao, obstructing entry to and from any class room, office, hall or other places inside the campus. Such activities shall be treated as misconduct.
(e) No student shall shout slogans inside the class rooms, office or any other place inside the campus and obstruct and interfere or cause disturbance and nuisance to the ordinary functioning of the institution.

These activities shall be treated as misconduct and these may lead to strict disciplinary action including the following punishments.
1. Imposition of fine
2. Issuance of compulsory transfer certificate
3. Dismissal from the College
In the event of imposition of punishment of dismissal or compulsory issuance of transfer certificate, the Principal shall forward the order along with the report to the University.

Prohibition of damage to property

Consequent to the implementation of the MG University students code of conduct Rules the students are hereby informed that they shall not disfigure the class rooms, compound wall, or other buildings, inside the college campus by pasting posters, or writing on the walls in connection with any activity. They shall not damage or destroy any furniture, equipment and other materials inside the college campus. In the event of any student indulging in any such activities, a fine shall be imposed on him, to be fixed by the Principal of the College after evaluating the extent and magnitude of the damage so caused. The aforesaid imposition of fine is without prejudice to the liability of the delinquent student for prosecution under the provisions of the Indian Penal Code, under the provisions of Prevention of Damage to Public Properties Act. The damage so fixed by the Principal shall be recovered as arrears of land revenue and in the event of non-payment, the recovery proceedings shall be taken against the person responsible.

Residence of Students

  1. The College provides residential facilities for nearly 300 women students in the two hostels.
  2. Those who seek admission to the Hostel have to submit application forms, which can be had from the College Office, duly filled in.
  3. Students should stay with their parents or guardian or local guardians or in the College hostels. Special sanction must be obtained from the Principal, if a student wants to stay in any lodge.
  4. All students should submit to the College office, before the end of June each year, full information regarding their residence in the prescribed form available in the office. Any subsequent change in residence may be made only with the permission of the Principal.
  5. Students who are found living in unapproved lodgings will be liable to disciplinary action which may amount to their being sent away from the College.

Admission and Withdrawal

  1. All candidates selected for admission must produce before admission a transfer certificate from the school or college which they last attended and their SSLC book or records of examination recognised as equivalent to SSLC. Candidates to be admitted to the B.A, B.Sc. and MA/M.Sc. classes should also produce the certificates of the qualifying examination they have passed (if available) and the mark list of the same.
  2. Students who come from other Universities must produce the Migration Certificate before they can be admitted.
  3. Candidates shall be deemed to have been admitted only after the prescribed fees have been paid.
  4. No student shall be considered to have been enrolled in any college term, unless he/she has attended the college at least one day of that term or has paid the fees prescribed or portions thereof.
  5. A student applying for Transfer Certificate during a college term in which he/she has been enrolled or applying not later than the fifth working day of the college term immediately following, shall forthwith be given such certificate upon payment of all fees or other amounts due or such part thereof as the Principal may deem fit to
    demand for the college term in which he/she was on the rolls.
  6. A student who after being admitted, applies for a transfer certificate, even without attending classes for a day has to pay the fees according to the rules laid down by the University.
  7. Transfer Certificate shall be issued only after the applicant has paid all the amount due to the College.
  8. A student applying for any certificate must apply in the prescribed form giving his / her name in full and class last attended with group and number. Ordinarily a notice of 2 hours is necessary for issuing a certificate.
  9. Conduct Certificate (except when these are needed while students are still in the College) must be applied for, as soon as possible after students leave the College. The Conduct Certificate is a document which the students have to earn. It will not be issued as a matter of course.
  10. A student who leaves the College after enrolment will have to pay the fees as per rule. As per government rules, candidates will not be allowed to have their certificates or mark lists without payment of the fees for the whole term. Hence it is advisable that candidates who are admitted keep attested copies of the certificates or mark lists with them when they are submitted at the time of admission.

College Associations

  1. In addition to the College Union, there are associations for each subject of study and the Post-Graduate Association.
  2. The College Associations will function for the all-round development of the students.
  3. The Presidents of all College Associations shall be members of the teaching staff nominated by the Principal.
  4. All expenses incurred on behalf of an Association should be previously sanctioned by its President.
  5. Any Association which collects special subscription should publish at the end of the official year an audited statement of its accounts.
  6. An Association may arrange special meetings or social functions only according to the directions given by its President after getting previous sanction from the Principal.
  7. In addition to the general rules of Association, each Association may have its own bye-law approved by the College.